Kennaa Riding Club – Club Rules and Constitution
British Riding Clubs, who are our Governing Body have issued three new rules which have to be implemented with immediate effect. The rules are listed below and will be added to our Constitution at our AGM in October.
1. Change in Junior age limit. This has increased from 17 to 18 years of age.
2. Details on hard hats: this must be to the minimum standard, with a harness properly adjusted and fastened. Hats marked WN1384, PASO15:1998, ASTMF1163, BSEN14572:2005 or SEI. American standard SNELL E2001, ASTM95, SNZ3838 1998. Skullcap hats must be worn with a silk.
3. Provisions for club funds in the event of disbandment. Please note that the BHS can not look after funds for clubs until it decides to reform in the future.
KRC Committee
1. TITLE
The Club shall be known as the Kennaa Riding Club.
2. OBJECTS
The objects of the Club shall be:
(a) To encourage riding as a sport and recreation, to promote good fellowship amongst riders and to improve and maintain the standard of riding and horsemanship.
(b) To organise instructional meetings, lectures and competitive events and other activities to further the objects.
(c) To be affiliated to the British Horse Society and to support and co-operate with recognised organisations interest in the breeding and use of all breeds and types of horses and ponies.
(d) To concern itself with any object which will benefit the horse and horse user in the district.
3. MEMBERSHIP
This shall consists of persons who have attained the age of seventeen years (and persons aged sixteen years and under if a junior section is formed) and, having been accepted by the Committee, have paid the due subscription for the current period. Honorary membership may be conferred by the Committee upon any person deemed by them to have rendered notable service to the Club. No junior member may be a voting member of any Riding Club. However, Clubs with a junior membership may appoint a Junior Committee to discuss matters relevant to the junior membership. This Committee, through the Chairman of the said Committee, may make recommendations to the Adult Committee for their consideration.
4. Anyone desirous of becoming a member shall be requested to complete and sign a Membership Form.
5. The annual subscription shall be payable on the first day of the Club’s financial year. Any member joining the club on or after 1st January shall be deemed to have paid his or her subscription for the ensuing year.
6. The Committee may expel from membership of the Club any member who has breached any of the rules of the Club, or who has in the opinion of the Committee have been guilty of any conduct derogatory to the character or prejudicial to the interest of the Club, provided that before expelling him or her the Committee shall call upon him or her for an explanation of his or her conduct and provide a proper opportunity of answering the allegations against him or her.
ADMINISTRATION
7. The Committee
(a) All powers of management shall be vested in the adult Committee consisting of the Chairman, Vice Chairman, Honorary Secretary, Honorary Treasurer, Show Secretary, a Representative of Kennaa Properties Limited and six Committee members making a total of twelve members. Four shall form a quorum. However, the Representative of Kennaa Properties Limited has the final say in all decisions made by the Committee.
(b) At the Annual General Meeting, members of the Committee shall be elected to serve a term of three years unless circumstances dictate otherwise. Retiring members shall be eligible for re-election. In the case of the Representative of Kennaa Properties Limited this will be a permanent position on the Committee at all times.
(c) The Chairman, Vice Chairman, Honorary Secretary and Honorary Treasurer shall be elected to serve a term of three years and be nominated by the Committee from amongst their number.
(d) The decision of the Committee shall be final unless over-ruled at a General Meeting.
(e) The Committee shall be the sole authority for the interpretation of the rules and for anything relating to the club not provided therein and their decision shall be final and binding on the members.
(f) The Committee may formulate bye-laws for the detailed running of the Club and elect sub-committees for any special activities of the Club which the Committee may authorise.
(g) The Committee shall have the power to fill any casual vacancy arising amongst members of the Committee, but any person so co-opted shall retain office only until the next Annual General Meeting and then shall be eligible for re-election.
8. The financial year of the Club shall commence on the 1st February in each year.
9. The annual subscription shall be £15.00 or such other sum as shall from time to time be determined by the Committee.
10. The Committee may appoint annually a President and Vice-President. They shall not by virtue only of such appointment become members of the Committee.
11. The Annual General Meeting shall be held in October of each year to transact the following business:
(a) To receive and if approved to adopt a Statement of the Club’s Accounts to the end of the preceding year.
(b) To fill vacancies on the Committee.
(c) To appoint an Auditor.
(d) To deal with any special matter which the Committee may desire to bring to the members and to receive suggestions from the members for consideration by the Committee. Notice convening the General Meeting shall be sent to the members not less than 14 days before the meeting and shall specify the matters to be dealt with.
12. A special General Meeting may be called by the Committee, or by a request signed by not less than five members specifying the business to be discussed. The Secretary shall give all members ten days notice of the date of such a meeting and shall specify in such notice matters to be dealt with at the meeting.
13. The Accounts of the Club shall be audited each year by the person appointed at the previous Annual General Meeting. The person should be experienced in accounting matters and not a member of the Club.
14. Notice may be given to any member by sending it by post to him or her at his or her address registered in the records of the Club. If any member has no address, such member shall not be entitled to receive any notice. The accidental omission to give notice of a meeting to or the non-receipt of a notice of a meeting by any member shall not invalidate the proceedings of the meeting.
15. These rules may be added to, repealed or amended by resolution at any Annual or Special General Meeting, provided that no such resolution shall be deemed to have been passed unless carried by a majority of at least two-thirds of the members present and voting thereon, and provided that prior notice has been sent to all members stating the proposed amendment.
16. Members shall be correctly turned out at all mounted Club events. Hard hats must be worn as recognised by BETA.
